PRESENTER GUIDELINES

ORAL PRESENTATIONS

​

If your abstract is accepted as an oral presentation you will have 15 minutes to present followed by 3-4 minutes for discussion and questions - 20 mins in total for each presentation.

 

AV Tips for Oral Presentations:​

​

• All rooms are equipped with display screens, a presenter screen and a lectern microphone.  

• There are 'clickers' or 'pointers' supplied in each room.

• Please ensure any video or audio files embedded in your presentation are also brought with you as separate files

• Both Mac and PC formats will be ok: please note .ppt (powerpoint) files are preferred

• Screens are 16:9 ratio

• Please save your presentation on a USB stick, and upload the file at the registration desk on arrival at the conference venue: this should be done at least 2 sessions prior to your presentation time.

• Please bring a backup copy of your presentation with you in the event of any unforeseen circumstances.

​

​

POSTER PRESENTATIONS

​

• If your abstract is accepted as a poster, you will be required to print a poster. 

• Posters should be A0 portrait layout (1189mm high x 841mm wide). 

• The poster display boards are Velcro-compatible and Velcro fixers will be provided to all poster presenters at the conference.

• Conference attendees will be able to contact each other and ask questions of both poster and oral presenters via the conference app.

​

LIGHTNING TALKS​

​

• If your presentation is accepted as a Lightning talk you will have 5 minutes to present: no questions. 

• ​Presenters can use no slides at all, or as many presentation slides as they deem necessary, however the 5 min time limit will be strictly adhered to.

• Lightning talks should concentrate on a specific idea, problem, or key takeaway. 

• The goal is to keep it short, hit a key message, engage the audience and encourage further discussion after the session. 

​

CONDITIONS OF PRESENTATION

​

• Late submissions will not be accepted.  Abstracts Closed 24 August 2025

• A condition of acceptance is that one author must present in person at the conference.

• The presenting author will be required to register for the Conference to ensure their abstract is included in the final programme.

• Deadline for presenting author registration is 17 October 2025 (also the date EB discounts end). Similarly, no speaker fee is paid to authors or presenters.

• It is the responsibility of the submitting author to ensure the accuracy of the content, spelling, grammar and formatting of the abstract, as it will be published as it is submitted.

• By submitting an abstract, you also grant the Organising Committee permission to publish the abstract in the conference proceedings in hard copy and/or electronic format.